Exhibiting | Advertising | Exhibit Hall Information | Exhibitor Registration | Sponsorship Opportunities

Exhibit Hall Information

Welcome to the MW Exhibit Hall.  We look forward to working with you.  If you are attending from countries beside Canada, please visit the Travel Requirements page to ensure your visas an import documents are in order.


Sheraton Vancouver Wall Center 1088 Burrard Street Vancouver, BC Canada V6Z 2R9


EXHIBITOR MOVE-IN Thursday, April 19, 2018 2:00 pm – 5:00 pm
EXHIBITS Thursday, April 19, 2018 6:30 pm – 8:30 pm
Friday, April 20, 2018 8:00 am – 5:00 pm
Saturday, April 21, 2018 8:30 am – 12:00 pm
EXHIBITOR MOVE-OUT Saturday, April 21, 2018 12:00 pm – 2:00 pm

High Traffic Hours

The Conference will provide meals and snacks throughout the 3 days from the Exhibit Hall.  We highly recommend your booth is staffed during these high traffic hours:

Exhibitor Reception: Thursday April 19, 6:30-8:30pm
Continental Breakfast: Friday April 20, 8:00-9:00am
Exhibitor Lunch: Friday April 20, 12:30-2:00pm
Ice Cream Hours: Friday April 20, 4:00-4:30pm
Continental Breakfast: Saturday 8:30-9:30am


All booths include WIFI, carpet, 6′ table, 2 chairs, 1 power outlet (electricity 500 watts) and a sign with your organization’s name as standard; additional resources and support are available on request from the contracted Exhibiting Company and AV Company. (Please see below for the contract information.)

Each MW18 Booth includes a full conference registration for one staff member from the exhibitor’s organization, as well as Welcome and Conference Reception tickets. Full registration will let you attend all sessions and receptions Thursday through Saturday.  We can also add up to three MW18 Exhibit Hall-only staff for free with your booth. Exhibit Hall-only badges do not include any reception tickets, and Exhibit Hall-only staff may not attend any sessions.  There is an option to purchase reception tickets at the Registration Desk once you arrive.

MW18 Final Floor Plan 040618

Exhibiting Company

Levy Show Service Inc.
12340 Horseshoe Way
Richmond, BC, V7A 4Z1
Tel 604 277 1726
Fax 604 277 1736

To receive the discount prices, your order(s) along with full payment must be received by April 5, 2018. Customer service department at 604 277 1726 or via email at operations@levyshow.com

To access Levy’s online ordering system, visit www.levyshow.com and click on “online ordering.”  For more information, please request the Exhibitor Kit by emailing hiroko@mwconf.org.

For Exhibitors from outside of Canada – Duty

Please use this letter,  22nd Annual Conference of Museums and the Web when you travel with your exhibit hall equipment and marketing materials into Canada.  You will be waived to pay the duty on items listed on this letter.


You can bring display booths, equipment, various publications and convention materials such as promotional literature, newsletters, signs, give-aways, and pamphlets for this event. Please note that there will be no sales of merchandise on the exhibit floor. Shipments may be sent to the advance warehouse up to thirty days prior to the move-in day for the show. All shipments, however, must be received at the warehouse a minimum of five business days in advance of the show move-in date . All shipments must be received at the advance warehouse between the hours of 9:00 and 15:00, Monday to Friday, no earlier than March 15, 2018 and no later than April 12, 2018. For shipments received before or after these dates a $37.00 per hundred weight surcharge with $74.00 minimum will be applied.

AV Company

PSAV at the Sheraton will be out contracted AV company.  Please use this order form if you need any AV equipment rental. Exhibitor Order form Museums and the Web